How to Enroll at SMS 2022-2023

Welcome to St. Mary School!

PLEASE BE SURE TO READ THIS ENTIRE DOCUMENT IN ORDER TO SEE ALL ITEMS NEEDED FOR REGISTRATION AS WELL AS ADDITIONAL INFORMATION REGARDING TUITION, KINDERGARTEN GRANT, TRANSFER GRANTS AND TUITION ASSISTANCE.

Applications for admissions are currently being accepted based on current enrollment capacity for the 2022-2023 school year.

In an effort to continue with our enrollment process during and for the 2022-2023 school year, St. Mary School has implemented the following registration information and procedures to help families interested in applying for enrollment at St. Mary School to complete this process as
easily as possible. Whether in school or remote learning, St. Mary School is committed to providing excellent education which aligns with your family values.

All of our registration information packets are now available on-line below.
They are grouped per grade level. (Kindergarten, Grades 1-7, 3 year old preschool and 4 year old preschool).  Under each group will be all of the forms needed for registration that you will need to return to us in addition to the required information listed below under each grade category
(ex: Birth certificate, baptismal, immunization records, report cards etc.)

In order to comply with present social distancing directives, we ask if you could please print out these forms, fill them out, and then send them to the Advancement Office via email. You can scan them or take a photo of them and send them back through email.  We ask that you please include all of the other required paperwork as well. If you will be attending one of our upcoming Open Houses, you may also bring the paperwork to the open house. If you are a current family, you may also send it in with your child.

All forms and required paperwork should be emailed to Jackie Kern at
Advancementoffice@smarys.org.

In order to assure we receive all of your completed information, we ask if you could please send all of your forms and paperwork at the same time in the same email.

Kindergarten Grant:
St. Mary School is offering a Kindergarten Grant for those registering for the 2022-2023 school year Kindergarten class.

In order to qualify for this grant, families need to register by December 22, 2021.

You may still apply for Tuition Assistance as well.

If you are a current 4 year old St. Mary Preschool family, currently enrolled in our program for the 2021-2022 school—we are offering $750.00 off your 2022-2023 tuition total for your Kindergarten student.

For all others wishing to enroll in our 2022-2023 school year Kindergarten Class—we are offering $500.00 off your 2022-2023 tuition total for your Kindergarten student.

Transfer Grants:
Transfer grants are offered to those students enrolling in grades 1-7 who are coming from public school, home school, charter school or out-of-diocese school. Only, if you qualify for this grant based on the school you are transferring from, Please fill out the form for the transfer grant and
send it with the required forms and paperwork. This is a 2-year grant. You will find this form in the Grades 1-7 registration packet below. Enrollment after September 15, 2022 will also adjust the total amount awarded for the Transfer Grant for the remainder of the 2022-2023 school year.
The second year part of the grant amount will remain the same as listed on the Transfer Grant
paperwork.

If you qualify for the transfer grant you cannot apply for Tuition Assistance until year three of enrollment at St. Mary School. The grant will be awarded based on the 2022-2023 Tuition Prices.

Tuition Refund Policy 2022-2023:
The 2022-2023 Tuition Refund Policy is listed under Admissions as well as here within the registration form packet below. As part of the registration process each family is required to sign
the form indicating you received this policy (In this case, that it is available for you via our website).

The form regarding receipt of the Tuition Refund Policy is included in the registration packet below. Please send this signed form back as part of the registration packet via email.

FACTS Tuition:
All families are to be placed into FACTS Tuition Management for tuition to be automatically withdrawn from your account beginning in July and going through April. In order to do this, you will need to join FACTs secured online site and include your banking information for the account you will be using. In order to do this, you will need to go to our website,
www.smarys.org and under LINKS you will see FACTS Tuition. Open this link and it will show you how to create an account.

FACTS Tuition Assistance 2022-2023 School Year:
Tuition assistance is available for those that qualify and registering for the 2022-2023 school year for those entering grades Kindergarten-7 th grade and who are NOT receiving the Transfer Grant. You can apply for Tuition Assistance during year three (3) or enrollment at St. Mary School. All applications must be completed electronically at https://online.factsmgt.com/signin/3KGBP (You will come to the home page and then be able to log on using your username and password for your FACTS account. If you do not yet have a FACTS account you will be asked to create one. You will then see a link that will take you to the tuition assistance application) or you can go to our website www.smarys.org and under Links you will see FACTS Tuition Assistance where you can apply directly online through FACTS.  There is a $25 application fee which will need to be paid online before submitting the application.

The 2020 tax returns will be used for your application. All required documentation must be submitted for the application to be processed. Only completed applications will be considered. It is the responsibility of the family to supply all necessary paperwork.

Reminder: If you will be utilizing the Transfer Grant you cannot apply for Tuition Assistance until year three of enrollment at St. Mary School.

If you are receiving the Kindergarten Grant, you are able to still apply for tuition assistance.

CONTACT INFORMATION:
Jackie Kern in the Advancement Office is available by email at advancementoffice@smarys.org.  Please feel free to email her at any time. Jackie can be reached at 856-629-6190 ext. 234.

If you would like to learn more about St. Mary School:

-  You can watch our Virtual Tour of St. Mary School located on the home  page of our website—this Virtual Tour was completed prior to the pandemic lock down—although things currently look differently based on protocols in place, St. Mary School continues to offer a quality Catholic education.

 –  You may also hear about the spiritual and academic benefits of SMS from our faculty and students by viewing our All About St. Mary School video also located on the homepage of our website.

 –  You can also visit our official Facebook page at stmarysschoolwilliamstown or by clicking the Facebook icon at the bottom of the home page of our website.

Registration Forms:

Preschool 3 Year Old
Preschool 4 Year Old
Kindergarten
Grades 1-7

Additional Information and Items Needed for Registration
For incoming Preschool, Kindergarten AND
those NEW students to SMS who will be entering 1st-7th grade

                                                     KINDERGARTEN
(Child must be five years of age on or before September 30th)

Registration Fee – $100.00 (Non-Refundable)

Birth Certificate – Original and Copy

Baptismal Certificate – Original and Copy

Copy of latest Immunization Records (we also require an updated immunization record if done after registration and prior to October 1st and after Kindergarten booster shots are given)

Flu shots are recommended but are not required for Kindergarten students.  If your student receives a flu shot you do not need to submit a doctor’s note.

Mileage from your home to St. Mary School for transportation form—PLEASE NOTE: ALL families need to fill out the bus transportation form regardless of whether you will be driving your child in and/or picking up or if you will not be receiving bussing.

In addition to the required forms and items needed for registration, your child will also need to have a Kindergarten screening. These Kindergarten screenings will be held in March or April. You will receive further information on the screening.

The $100.00 Non-Refundable Registration fee may be mailed to St. Mary School at the following address:
St. Mary School
Attention: Main Office
32A Carroll Ave.
Williamstown, NJ 08094

You can also drop the registration fee off at the school’s Main Office on Carroll Ave. and place it in the drop box located outside the main doors. Please email Jackie Kern to let her know you are dropping it off.

If you are a current family and registering a new student you can send in the Registration Fee with your child: Attention Main Office.

Please be sure to include your child’s name and grade for September 2022 and indicate it is the registration fee.

Entering GRADES  1-7

Birth Certificate – Original and Copy

Baptismal Certificate – Original and Copy

Penance Certificate – Original and Copy (If applicable)

Communion Certificate – Original and Copy (If applicable)

Confirmation Certificate – Original and Copy (If applicable)

 –  We will only need to see the original if we cannot clearly see the copy/email sent to us.

Copy of Latest Required Immunization Records – Students entering 6th Grade will need 1 Tdap or Adacel and 1 meningococcal Proof of these shots should be submitted no later than the first day of school.

Flu shots are recommended but are not required for grades 1-8.  If your student receives a flu shot you do not need to submit a doctor’s note.

Copies of latest (and 2 years prior if applicable) Report Cards, Standardized Tests, and Child Study Team Reports for our school files.

Mileage from your home to St. Mary School for transportation form—PLEASE NOTE: ALL families need to fill out the bus transportation form regardless of whether you will be driving your child in and/or picking up or if you will not be receiving bussing.

The requirement for a 2-day visit for incoming 1 st -7 th grade students is currently on hold until further notice. We know the benefit of this experience is important; however, we are unable to offer this at this time. Should we be able to have our incoming new students spend 2 days with us during the school day, you will receive further information from St. Mary School.

Registration is also dependent upon the availability of space.

The $100.00 Non-Refundable Registration fee may be mailed to St. Mary School at the following address:

St. Mary School
Attention: Main Office
32A Carroll Ave.
Williamstown, NJ 08094

You can also drop the registration fee off at the school’s Main Office on Carroll Ave. and place it in the drop box located outside the main doors. Please email Jackie Kern to let her know you are dropping it off.

If you are a current family and registering a new student you can send in the Registration Fee with your child: Attention Main Office.

Please be sure to include your child’s name and grade for September 2022 and indicate it is the registration fee.

                                            3 and 4 Year old Preschool

4 year olds must be 4 on or before September 30th.

3 year olds must be 3 on or before September 30th.

Registration Fee – $100.00 (Non-Refundable)

Birth Certificate – Original and copy

Baptismal Certificate – Original and copy

Copy of Latest Required Immunization Records:  Preschool students are required to have a flu shot yearly prior to Christmas break.

The $100.00 Non-Refundable Registration fee may be mailed to St. Mary School at the following address:

St. Mary School
Attention: Main Office
32A Carroll Ave.
Williamstown, NJ 08094

You can also drop the registration fee off at the school’s Main Office on Carroll Ave. and place it in the drop box located outside the main doors. Please email Jackie Kern to let her know you are dropping it off.

Please be sure to include your child’s name and grade for September 2022 and indicate it is the registration fee.

ALL NEW ADMISSIONS WILL BE REQUIRED TO FILL OUT A FACTS TUITION FORM TO SET UP YOUR TUITION PAYMENT PLAN. TUITION IS DIVIDED OVER 10 MONTHS AND IS AUTOMATICALLY DEDUCTED FROM AN ACCOUNT OF YOUR CHOICE (SAVINGS OR CHECKING) ON EITHER THE 5th or 17th OF THE MONTH.

If you are a current St. Mary School family and you are registering an additional student, we will add the new student to your current FACTS plan.

Tuition rates for the 2022-2023 school year have not yet been determined.
Please continue to check our website for updates on tuition prices.

Note: For K-8 and Pre-School, registration and other fees are due regardless of date of enrollment.

Tuition Rates are determined by the Finance Committee based on information provided by the Diocesan Office. There is a Catholic and Non-Catholic tuition rate for students entering grades Kindergarten-8th grade.  The definition of each category is:

Catholic: Parent/Guardian must be registered in a Catholic parish (it does NOT have to be Our Lady of Peace Parish) and the child must have a valid Baptismal certificate. There is also a second, third and each additional child discount.

Non-Catholic: Religion other than Catholic.

Greek Orthodox will be considered Non-Catholic. All Non-Catholic children must still participate in Religion classes and participate in Liturgical events. All Non-Catholic students participate in sacramental classes but are not eligible to make the sacrament.

Catholic and Non-Catholic rates DO NOT apply to 3 & 4 year old Preschool Tuition.

ALL FAITHS ARE WELCOME AT ST. MARY SCHOOL

We look forward to you joining our St. Mary School Family—where we are Preparing Today’s Students for Tomorrow’s World as we are Learning and Living in Christ.

 

 

 

 

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